Outdoor drop box locations are available at all times, even when library locations are closed. Items returned during closed hours will be backdated to prevent any inadvertent late fees. Hatcher Library: Drop box to the left of the south building entry doors (behind the Clements Library). Overview U-M Dropbox is provided to active faculty, staff, students, and sponsored affiliates. Employees whose U-M employment ends will lose access. If you are to lose access, you will receive an email notice 30 days before your access ends.
U-M Dropbox is provided to active faculty, staff, students, and sponsored affiliates. Employees whose U-M employment ends will lose access. If you are to lose access, you will receive an email notice 30 days before your access ends. This document explains what steps to take before you leave the university and lose access to your U-M Dropbox account.
Note: U-M Dropbox accounts remain intact for emeritus/emerita faculty who retain all standard computing services. For details, see 19.K Emeritus/Emerita Status in the U-M Faculty Handbook.
Important:@umich.edu email addresses and MCommunity groups cannot be used to create personal Dropbox accounts.
For more detailed information on what happens when someone leaves U-M, see Leaving U-M.
Retaining Your Files
Before your affiliation with U-M ends, be sure to download and save all personal files in Dropbox to another location, as detailed below.
- Move files/folders containing university data (sensitive and non-sensitive) into a folder owned by another individual at the university or into a Team Folder. Alternatively, you can change ownership of a shared folder containing university data to another individual.
- Download all personal files/folders. (Personal Dropbox accounts include 2 GB of free storage.)
- Change ownership of folders containing personal data to another personal Dropbox account (if you would prefer not to download your personal data)
- ITS recommends saving your personal files to your computer.
An uncooperative departure is when the affected U-M person cannot be relied on to assist with their departure.
If the departure involves an uncooperative employee, the best practice is to involve ITS User Advocateas soon as possible by emailing [email protected]
With User Advocate involvement, Dropbox Administrators can assist in:
- Preserving the contents of a Dropbox account.
- Changing the ownership of Dropbox files/folders from one account to another.
- Suspending the Dropbox account’s access sooner than the automated process.
- If time critical, downloading university data from the person’s Dropbox account.
Information and Technology Services (ITS) recently announced an agreement to offer Dropbox, a cloud file storage option that provides automatic back-up and is readily accessible from any device, to all faculty, staff and students on the Ann Arbor, Dearborn and Flint campuses as well as Michigan Medicine.
U-M’s agreement with Dropbox includes a Business Associate Agreement (BAA), which means you may use it to maintain Protected Health Information (PHI) regulated by HIPAA. HIPAA compliance is a shared responsibility. You are expected to comply with HIPAA requirements in your use of Dropbox at U-M. For details and a list of sensitive data types permitted for use with Dropbox, see Sensitive Data Guide: Dropbox at U-M.
Ravi Pendse, vice president for information technology and chief information officer, announced that “In response to increased interest by the U-M community, ITS has responded with a campus-wide service agreement, making Dropbox at U-M an official, supported service at the University of Michigan.
Faculty, students, and staff can visit Getting Started with Dropbox at U-M to gain access to the tool immediately. You can also find training opportunities, FAQs, and information for individuals who have already created personal Dropbox accounts.
Our teams are taking an iterative approach to this announcement. In this initial phase, ITS will be offering only individual Dropbox accounts, which include 5 terabytes for data storage. This will cover close to 100 percent (to be exact 99.97 percent) of the storage needs of our current users when compared with what is stored in Box at U-M. In the second phase, we’ll integrate Dropbox with our MCommunity groups so that one can quickly share files and folders with colleagues across U-M.
Michigan Drop Box
U-M faculty, staff and students already using Dropbox can visit the website to get information on how to convert their personal Dropbox account to the U-M instance and how paid accounts will be refunded.
Michigan Medicine Dropbox
Like other UM-provided services, Dropbox will be easy to access via single sign-on and secured by Duo two-factor authentication. Dropbox should be used for collaborative data storage, and should not be used for long-term data archival use or to back up other systems or services.
U Of M Dropbox
Dropbox at U-M will eventually replace Box as the university’s primary storage service, but not for some time. Box users do not need to take any action at this time.
“We anticipate at least a year until we make this change, and we will be working with all appropriate stakeholders to provide plenty of time and support for migration of data” said Pendse.