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145 Mail Preparation

1.0 Preparation of EDDM-Retail Flats

1.1 General Information

EDDM (Every Door Direct Mail) is a new promotion being rolled out by the US Postal Service that enables regular retail businesses to mail at an astounding 14.5 cents per postcard without even needing to have a mailing address. 3 ways to use the “Every Door Direct Mail”. Every Door Direct Mail - BMEU is another mail option on the USPS.COM website. Designed for Mail Service Providers or businesses that want to send larger mailings and want the ease of entering the mail at one location. Typically, this is used for a mailing of more than 5,000 mailpieces. NOTE: The 10% discount is applied to all EDDM Retail® mailings with drop-off dates from August 01, 2020 through September 30, 2020. Please select a date within that timeframe to qualify. Please select a date within that timeframe to qualify. EDDM BMEU (Business Mail Entry Unit) requires a bulk-mailing permit, but allows for a little more flexibility in terms of what can be mailed. What is the estimated EDDM delivery time? The USPS estimates the delivery time for standard direct mail to be 3-10 days, but they do not guarantee this window.

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All pieces mailed as EDDM-Retail mailings must be bundled under 1.3 and presented directly to the correct delivery Post Office or destination delivery unit (DDU), or mailed to the DDU via Priority Mail under 146.

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1.2 Quantity per Mailing

EDDM-Retail flats must be part of one mailing of at least 200 pieces (or 50 pounds) of mail except under 143.2.1, but no more than 5000 pieces per mailing per day at any one Post Office. If a Post Office serves multiple ZIP Codes, the maximum number of EDDM-Retail pieces per day is 5000 per 5-digit ZIP Code.

1.3 Delivery Statistics, Sortation, and Bundling

EDDM-Retail flats must be separated by delivery route (or Post Office Box section) under 145, using delivery statistics obtained from the EDDM web tool at the website https://www.usps.com/business/every-door-direct-mail.htm. Retail flats must be in bundles of 50 – 100. Place a facing slip on the top of each bundle, under the straps, with the number of pieces in the bundle written on the facing slip. See 203.4.0 and 602.3.2.3 for more information.

Mar 18, 2019

Plus Tips to Make EDDM Count

Is your local business looking for cost-effective ways to get your message out to potential new customers within a specific geographic area?

While digital tactics like Google My Business listings and location-targeted social media ad campaigns are great, there’s an even better tool that many small businesses aren’t familiar with – Every Door Direct Mail® (EDDM®) service from the United States Postal Service.

That’s right – marketing via physical “snail mail” (aka direct mail) is still an extremely valuable tool in 2019. In fact, it may be more valuable than ever due to the relatively uncluttered spaces that many people’s mailboxes have become compared to their email inboxes and various online newsfeeds. Today’s post shares everything you need to know to take advantage of this often overlooked marketing channel.

What is EDDM?

USPS describes their unique service as “an affordable targeted advertising technique that lets you map your marketing mail audience by age, income, or household size.”

How can they make this claim?

It’s simple. EDDM offers businesses and marketers the ability to blanket specific ZIP codes and mail carrier routes with their materials without requiring them to provide a list of specific addresses. You choose which areas will receive your message in their mailboxes, and postal carriers deliver it to literally every residential household’s “door” or mailbox they visit.

What are the requirements for using EDDM?

A potential drawback of EDDM is that it only allows you to send what are known as “flat mailers”— postcards, flyers, and similar mailpieces—and they must weigh under 3.3 ounces each. You cannot use the service to send things like small packages or letters contained in standard envelopes. These pieces also will not be individually addressed, which is important to keep in mind. Don’t worry too much about these limitations, however—there are still plenty of ways to get creative with EDDM-friendly pieces!

A comprehensive explanation of the requirements for using EDDM can be found in the Every Door Direct Mail User Guide published by USPS. (Spoiler alert: the guide is 30+ pages long! If you’re looking for a much simpler way to explore EDDM, we can help!)

How much does EDDM cost?

While your business’s cost for EDDM can vary depending on the number of mailpieces you plan to send, which determines your account level (more on that in a moment), the base rates published by the US Postal Service are currently:

  • EDDM Retail® USPS Marketing Flats – $0.187 per piece
  • EDDM BMEU USPS Marketing Mail – $0.162 per piece

Businesses that send more mailpieces will qualify for that lower rate, but they will also need a postage permit and USPS Business account. They will also be limited to dropping off their materials at a Business Mail Entry Unit (BMEU) or Postal Service™ facility that accepts bulk and permit mail (not all do).

The good news is, if you only plan to send up to 5,000 mailpieces a day per ZIP Code, you’ll have a bit more flexibility with the EDDM Retail-level account. You won’t need a postal permit, and you’ll only pay slightly more per mailpiece.

Who is EDDM most useful for?

The types of businesses and organizations that benefit most from running EDDM campaigns are those that rely on a localized customer base. For instance, here in Lancaster, PA, these might be restaurants, medical practices, home improvement contractors, or houses of worship that want to target specific neighborhoods closest to their locations or within their service areas.

Non-profit organizations can also utilize EDDM to spread their messaging or even market a specific event or fundraiser. In fact, non-profits often qualify for postal rate discounts, so the cost to use EDDM may be less than the published per piece rates. Get in touch with us here at The H&H Group to learn about the discounts your group may be missing out on today.

Tips for getting the most out of EDDM

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While some marketers look down on EDDM because it’s a bit impersonal, it’s a great value when compared with the pricing for traditional direct mail advertising, especially for smaller businesses with minimal marketing budgets.

As you begin to explore getting your message out to thousands of potential new customers’ mailboxes, you’ll first need a good strategy. Here are some tips for success.

Set campaign goals

Think about what you want your mailer to achieve. More phone calls from potential customers who might need your service? Visits to your new neighborhood restaurant? Taking a few minutes to understand what you hope to gain from your advertising allows you to determine later whether it was worth the money you spent.

Keep messaging simple, but be BOLD!

Make use of large format sizing for the mailpiece, incorporate appealing graphics and imagery, and don’t forget a clear call to action (known in the marketing world as a CTA). Don’t be shy – tell your recipients what you want them to do when they see your mail!

Focus on a benefit or offer a discount

One of the best ways to get people to call you or visit your business is to provide them with a discount. Include coupons or give an offer that they can redeem if they mention that they received your mailer.

Create interest with an experience

In other words, make your mailpiece interactive. Include elements like scratch-off or removable sections that are easily saved in a wallet or by the phone.

Make it trackable

Going back to your campaign goals, it can be difficult to know if you’ve met them if your mailpiece doesn’t include some sort of tracking mechanism. Unique coupon codes or a particular phone number that is only printed on your mailer can help you track how many people received it and took you up on your offer.

Don’t Go it Alone with EDDM – Call The H&H Group!

While it’s true that you can handle EDDM campaigns on your own by working directly with the Postal Service, this process can be frustrating and time-consuming, especially if you don’t have a regular, reliable print shop you work with to produce your marketing materials.

Eddm Bmeu Guidelines

In Central Pennsylvania or wherever your business is located, The H&H Group can help you meet your direct mail marketing goals, whether through EDDM or other cost-effective mailing methods. Give our experts a call and find out how easy it can be to get the word out and win new business!

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