Calc Libre

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I periodically have to take a column of text in LibreOffice calc that has names like this “Lastname, Firstname” and split them into two columns. I figure it out every time, but then I forget how I did. So, here’s a quick tutorial on how this is done.

Open your spreadsheet with the cells that need to be split, like this:

  1. LibreOffice Calc is the spreadsheet component of the LibreOffice software package. After forking from in 2010, LibreOffice Calc underwent a massive re-work of external reference handling to fix many defects in formula calculations involving external references, and to boost data caching performance, especially when referencing large data ranges.
  2. If you want to be a LibreOffice Calc power user, you should follow my step-by-step tutorial on two possible ways to add drop-down lists to the program for faster spreadsheet creation and easier.

Select the column that you want to split:

Then go up to Data -> Text to Columns:

You’ll get the following window:

Calc is the free spreadsheet program you've always needed. Newcomers find it intuitive and easy to learn, while professional data miners and number crunchers appreciate the comprehensive range of advanced functions. Built-in wizards guide you through choosing and using a comprehensive range of advanced features.

Calc Libreoffice Tutorial

This window gives you several options for splitting the cells, using commas, spaces, semicolons, tabs, other, etc. I selected just “Tab” and “Comma” but could also select “Space” to get rid of the extra space. However, I’m going to leave the extra space and show you one more function that can be useful in more complex situations. Once you’re done, hit “OK” and you’ll see your single columns split into two:

Formularios Con Calc Libreoffice

If you want to get rid of the extra space, there is a LibreOffice Calc function for that. Click in cell C1 and then go up to Insert -> Function. You’ll see this window:

The function you want is in the Text Category (use the dropdown menu) and is called TRIM. Simple TRIM the text in B1 and it will get rid of the extra spaces:

When you’re done with your function, select “OK” and you’ve got your spaces removed. Drag that function down and it will remove all of the spaces:

Calc libreoffice pdf

You can then copy the new column without the spaces and do a “Paste Special” into the old column, overwriting the text with the spaces. Just make sure you turn off the “Formulas” when you do the “Paste Special” and you’ll get just the new text:

Delete the column with formulas and you’re good to go:

Calc Libreoffice Substring

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