Off Campus Equipment Loan
ASU-owned laptops, tablets, and smart devices may be taken off campus only after the Off Campus Equipment Loan form has been approved and submitted.
External, remote copies via remote, cloud storage supported by ASU such as Google Drive or Dropbox. The sensitivity and classification of your data may dictate what resources you can use. See ASU Research Data Management Services for guidance on planning your data management strategy or contact the Research Data Management Office for assistance. 1) To access Dropbox, navigate to my.asu.edu and select the View More dropdown tab, and then choose Dropbox. 2) Log-in to your Dropbox account if you already have an account. If you do not yet have an account, email [email protected] to have Dropbox added to your account. 3) In Dropbox, create a new folder for your Drive contents.
Some users have been sharing files with third party vendors such as Egnyte and personal Dropbox. Many of these sites are not FERPA compliant and should never be used to store personal or sensitive information.
If you would like to share files, please use the ASU approved Dropbox for business related items.
Arizona State University is just one of the 3,000 educational institutions using Dropbox to enable students, faculty, and staff to get work done. A pioneer of using technology in education, ASU turned to Dropbox to realize its mission of operating as “one university in many places.”. ASU provides nearly unlimited Dropbox storage for ASU faculty and staff. PhD students and student workers are provided limited storage accounts. Dropbox accounts are not created automatically and must be requested from UTO using a ServiceNow ticket (https://asu.service-now.com/sp?id=sccatitem&sysid=34ccc8e03377e0b78dbccd). Login to Dropbox. Bring your photos, docs, and videos anywhere and keep your files safe.
Learn more about Dropbox for Education @ASU
It is required that CIDSE faculty and staff protect their mobile devices (smart phones, tablets, and laptops) with password protection and encryption if these devices receive work sensitive information.
Compliant Data Storage – Data Handling Matrix
Asu Dropbox Student
Arizona State University staff and faculty routinely handle sensitive information including Personally Identifiable Information (PII), Student Records, Health Records, Financial Records, and Research Data. As part of its program to ensure that safe measures protect PII and other sensitive data in a robust and least intrusive manner, ASU provides requirements for encrypting data in transit and storage. Devices should comply with minimum hardware and software requirements for ASU-sanctioned FDE solutions. If a device cannot be encrypted because its operating system is obsolete, the device should be upgraded to a current operating system. If a device lacks the recommended hardware (e.g., minimum system requirements for compliant operating system, chipset including compliant TPM chip), the device should be upgraded or replaced with a compliant device. Below are links to resources regarding Compliant Data Storage – Data Handling Matrix.
OneDrive, Dropbox, and Google Drive are all cloud storage services offered here at ASU. Each of these services are tied to the ASU Directory, offer sharing of files to accounts outside of ASU. More information about Cloud Storage and how DropBox, OneDrive, and Google Drive play a role can be found here.